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Office Administrator – Maintenance Dept

  • Generate Purchase Orders
  • Update Weekly spend from SOP system
  • Generate Goods Received Notes as per delivery dockets and file
  • Any outstanding issues with Accounts regarding Purchase Orders and weekly spend
  • Place orders when necessary
  • Maintain Lifting systems certs
  • Risk management tracker sheets updated and managed
  • Cost control calls and preparation
  • File any Lab certs
  • Maintain Maintenance check sheets folders needed for Quality audits (ie. Prestart checks, Gun service checks, utility pre start check).
  • Organise and generate PPM weekly reports
  • Keep the office area clean tidy with all files filled away
  • Attend & record minutes of weekly meeting
  • Type up minutes
  • Sign off completed Work Orders on Pirana system and file to relevant folders for each department
  • Control Holiday Admin
  • Department Training Matrix
  • Service reports

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ABP UK Newry

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