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Payroll and HR Administrator

Job Expired

Job summary

The role will involve using Sage 50 payroll to process a weekly payroll for approximately 200+ employees in a timely and accurate manner as well as completing various payroll & HR reports. The Payroll & HR administrator will also be tasked to provide daily comprehensive and effective administrative support to the HR Officer & HR & H&S Manager.

Key Responsibilities:


  • Calculating hours and overtime using a time clock system and entering data onto Excel, using pivot tables to extract data to be uploaded to Sage 50 payroll.
  • Maintaining the payroll processing system and records by gathering, calculating, and inputting data.
  • Processing a weekly payroll using Sage 50 Payroll including statutory year end returns and P60s.
  • Deal with employee queries regarding wages, deductions, attendance, and time records.
  • Receive and coordinate requests for leave and other absences
  • Adhere to payroll policies and procedures and comply with relevant law
  • Identify, investigate and resolve discrepancies in timesheet and payroll records.
  • Honour confidentiality of employees’ pay records.
  • Complete payroll reports for record-keeping purposes or managerial review
  • Calculate holiday entitlement and holiday pay in line with current legislation
  • Any other payroll duties as required by the business.

HR Admin:

  • Process all new starters and leavers including production of employment contracts, induction packs, reference requests, company handbooks, leaver letters and holiday payments.
  • Process all paperwork associated with employment changes and variations to contracts.
  • Create and maintain all employee personnel files, ensuring archiving of leavers and cleansing of information held in line with GDPR and the Data Protection Act.
  • Create and maintain up to date folders and spreadsheets for all employee benefit information.
  • Assist with any recruitment administration, including employment applications and ensure safer recruitment practices are met.
  • Support the administration of annual pay review, employee survey and HR statistics.
  • Maintain the HR Database including absence reporting.
  • Taking minutes of various meetings effectively with confidentiality.
  • Answering telephone calls to deal with employee sickness/absence and recording this for their personal and payroll record.
  • Any other duties as required by the business.
  • Support the HR team with all additional HR administration requirements.

The post holder will have a strong commitment to confidentiality.

Qualifications and Experience


  • Sage 50 Payroll experience/qualification.
  • Excellent IT skills with proven experience in all Microsoft Packages and a good knowledge of spreadsheets and pivot tables.
  • Excellent communication skills.
  • Confident telephone manner and highly developed interpersonal and oral communication skills.
  • The ability to work as part of team as well as on own initiative.
  • Good time management.
  • Good standard of formal education with above average literacy and numeracy.


  • Experience working in a similar role.
  • CIPD or equivalent HR qualification/ working towards this.
  • Good working knowledge and understanding of current employment law and understanding of HR policies.
  • Experience of using a computerised time clock system would be advantageous.
  • Experience taking minutes of meetings.

Hours of work:

Contracted 38 Hours per week.

Monday-Thursday 8am-5pm

Friday 9am-1pm


Closing date for application is Wednesday 16th June 2021





PHONE: 028 417 61930

Kilkeel Seafoods is an equal opportunities employer

More Information

  • This job has expired!
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